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Spreadsheet software is important for homes, students and businesses, so we’ve put together a lineup with something for all these arenas. We chose good-quality spreadsheet software, with a solid mix of paid-for and free products. To avoid oversimplifying things, we opted not to include very basic models that don’t provide anything other than a basic grid, and we haven’t included programs that aren’t secure, as spreadsheets often deal with sensitive or important data.
We looked at compatibility, versatility, features and available support to determine which spreadsheets deserved a spot on our lineup. If you need a complete office suite, take a look at our office software guide, where you’ll find a nice mix of free and priced options. On this site you will find articles related to spreadsheets as well as reviews of spreadsheet software.
Best Spreadsheet Software for Businesses
Microsoft Excel is our choice for the best spreadsheet software for businesses because of its versatility and functionality. Businesses need software they can rely on, and Excel fits the bill, helping you stay on track with simple or complex spreadsheets. There is an extensive range of formulas that you can use to make calculations or perform specific functions, and you can filter data according to your business needs.
This professional-grade software isn’t free, but it is available with a reasonable monthly subscription, and even after several decades, it’s still the most respected office spreadsheet solution. This software works across PC, Mac and mobile devices. With OneDrive, you can share and access your spreadsheets in the cloud from anywhere and work on them collaboratively. The majority of other file formats are compatible with Excel files, so should someone send you a file in another file format, Excel should be able to open it and render the contents correctly.
Microsoft Excel
Excel is part of the Microsoft Office suite and works well in conjunction with the other programs in the bundle. You can purchase Excel as a stand-alone product, as part of a desktop suite or as part of Office 365. It’s most functional and most cost-effective as part of the Microsoft Office desktop suite or as part of Office 365.
Read more hereBest Spreadsheet Software for Students
Many of these spreadsheet programs would serve schools and students well. However, LibreOffice Calc stands out because it’s free and open source, so there are no licensing restrictions. This means that schools can provide students with copies of the software and install the software across multiple PCs and laptops without significant expense, and without breaching any licensing terms that may be associated with similar software. Choosing a well-rounded free program also means that any student with a computer can access the software, so it puts every student on a level playing field. Additionally, because it’s open source, LibreOffice, including its Calc software, is a great educational tool for students working on digital and programming skills.
This spreadsheet software has plenty of features and is versatile enough to equal its biggest premium-cost rivals. It has an impressive selection of templates and allows students to create their own or import them from third-party sources. Students and teachers can also use extensions or add-ons designed to increase Calc’s versatility as an educational tool.
LibreOffice Calc
Calc is the spreadsheet software included with LibreOffice. It’s a popular choice for academic, home and business users looking for an inexpensive spreadsheet program because it’s open source. The whole office suite it comes in is free and doesn’t have any licensing restrictions.
Read more hereBest Spreadsheet Software for Home Users
For home users, Google Sheets is our first choice. Part of the Google Apps suite and connected to Google Drive, this spreadsheet software is versatile, free to use and user-friendly. You can easily create to-do lists, schedules and holiday shopping lists, then access them from any computer or mobile device with the Google Drive app. Because it has an array of formulas ready for use, along with a huge number of commonly used templates, this spreadsheet application makes it easy to keep track of home or business finances and to create budgets, calendars, planners, invoices and time sheets.
This is a web-based spreadsheet application, making it easy to access, and you get a generous amount of free cloud storage when you sign up. With its free, easy accessibility and simple usage, Google Sheets is attractive to all kinds of users. It’s easy to share your spreadsheets via email invitation or a link, as well as to set read-only, comment or edit permissions for each person you share with.
Google Sheets
Google Sheets is part of the Google Apps suite. Like the rest of the suite's productivity applications, it has a focus on easy collaboration and a simple, user-friendly interface. While it’s not available as a stand-alone application, you’ll likely find yourself using at least some of the other apps on a regular basis.
Read more hereCompatibility
Compatibility with Microsoft Excel files is key for any spreadsheet software, simply because so many people use that program to create spreadsheets. Therefore, the spreadsheet software you choose should be able to read and write XLS and XLSX files and render them correctly. Choose software that allows you to easily convert your files into PDF format if you want to ensure your spreadsheets cannot be easily altered without leaving an electronic footprint. Creating PDF files also reduces file sizes and lets you easily add password protection. If you create spreadsheets that you want to publish online, choose a program that lets you easily convert spreadsheets into HTML.
Versatility
How versatile your spreadsheet software should be depends entirely on what you want to use it for. If you’re a student or a professional wanting to impress with your presentation or data collation, you need to be able to integrate graphics and alter the fonts, colors and other aesthetic qualities. If you want simple visual representations of your collected data, you need to be able to easily create charts from your entries.
Consider whether you need remote or mobile access to your spreadsheets. If so, you need an easily shareable or cloud-compatible application. For those who work collaboratively, it’s important to have spreadsheet software that allows simultaneous editing and multi-user functionality. If all you want to do is save, email and print spreadsheets, a desktop-only program will suffice.
Features
The best spreadsheet software programs have extensive formula selections that are easily accessible. Your software should also have a variety of templates on hand for common spreadsheets so you don’t have to lay out budget sheets, calendars and planners from scratch every time. If you’re sharing or collaborating with other people, make sure you can lock or freeze specific columns so others can’t accidentally edit or overwrite them.
Also note how many rows and columns a spreadsheet can accommodate. Some are unlimited, while others restrict you to just 250. If you deal with complex or large quantities of data, choosing a spreadsheet application that features pivot tables makes sense, as they provide an easy way of summarizing data.
Support
Whether you’re an advanced user or a novice, it's invaluable for your software to have a solid support system, including plenty of tutorials, step-by-step instructions and FAQs pages. Having email, phone and forum support at your disposal helps to ensure you don’t get stuck without a solution.
As far as word processors go, Microsoft Word is still the king. Even today, we keep discovering hidden Word features that make our lives easier. And just as surprising, we keep discovering new ways to get access to Word.10 Hidden Microsoft Word Features that Will Make Your Life Easier10 Hidden Microsoft Word Features that Will Make Your Life EasierMicrosoft Word is deceptively simple. You are fine as long as you fire up a document and just type. But Microsoft Word wouldn't be the Swiss knife it is without its productive features.Read More
Here are all the ways to get Microsoft Word and almost all of them are free.
Word Viewer
Platforms: Windows
Price: Free
Do you just want to be able to view, copy, and print Microsoft Word files offline, but don’t want to pay for it? Microsoft’s Word Viewer is what you need. It’s an officially supported free download, which lets you open any Word file format like DocX, copy the text to another word processor, or print it. You will need the Office Compatibility Pack with it.How to Open Microsoft Word 2007 DOCX FilesHow to Open Microsoft Word 2007 DOCX FilesHave you ever received one of those files with the .docx extension and wondered what to do with it? It can't be viewed in older Word versions, so how can you open a .docx file...Read More
Warning: Microsoft will prompt you to download and install other files along with this; make sure you deselect everything except Word Viewer and the Office Compatibility Pack.
Office Online
Platforms: Windows, Mac, Linux
Price: Free
The first thing you need to know is that you don’t have to pay for Microsoft Word. If you have an active Internet connection, you can use the free Office Online instead.6 Ways You Can Use Microsoft Office Without Paying for It6 Ways You Can Use Microsoft Office Without Paying for ItDo you need Microsoft Office, but don't like the price tag? We show you free alternatives, including free trials and light or mobile versions of the Microsoft Office suite.Read More
We can think of a few reasons why you should use free Office Online instead of paying Microsoft to use Word. For starters, you can access documents through a web browser on any computer. It also accurately retains Microsoft Word formatting unlike other apps. It’s an easy step to cloud computing for anyone who is already hooked into the Microsoft Office ecosystem.
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However, you can’t use Office Online without an Internet connection. When you need an offline office suite, fully installed on your own PC, then good old Office is still your best bet.
Office 2016 Preview
Platforms: Windows, Mac
Price: Free Trial on Windows (expires in September), Requires Office 365 Subscription for Mac
Right now, you can actually download Microsoft Word for free on Windows, thanks to the company’s beta test of the upcoming Office 2016. The Office 2016 Preview can be downloaded and installed to your Windows or Mac computer, without paying anything or even having to save your credit card information somewhere for a future payment. Along with Word, you will also get Excel, PowerPoint, Outlook, and OneNote.
However, the Office 2016 Preview is only available on a trial basis for a limited amount of time—120 days from when you install it. The program won’t be accessible once the trial period expires, or after Office 2016 is officially released in September.
That said, Office 2016 has smart and subtle changes that make it a more powerful application than ever before. Particularly, the new “Tell Me” Box is a great addition, which gives you vital tips and help when you need it most. And in Word, you will also get real-time co-authoring, for actual collaborative work.A Microsoft Office 2016 Preview: Smart & Subtle ChangesA Microsoft Office 2016 Preview: Smart & Subtle ChangesOffice 2016 for Mac was just released and the Windows version will follow in the fall. We show you the new look and features of the world's most popular productivity suite. Will you upgrade?Read More
If you’re on a Mac, you can just grab Office 2016 as long as you have an Office 365 subscription. More on that at the end of this article.
Download:Office 2016 Preview for Windows and Office 2016 Preview for Mac
Microsoft Word Mobile
Platforms: Android, iOS, Windows 10 (touchscreens)
Price: Free
Recently, Microsoft is making great apps for Android and even on iOS. The Redmond giant has separated its Office suite into individual apps on mobile operating systems, so you can actually download a full-fledged version of Microsoft Word without needing to get Excel, PowerPoint, and the others. And yes, it’s completely free.How Microsoft Took Over My Android PhoneHow Microsoft Took Over My Android PhoneIt's honestly surprising how many Microsoft apps are available for Android -- and they're really good!Read More
Perhaps the best part about Microsoft Word on mobile is how well it represents documents filled with charts and graphics. This has historically been a problem on most mobile office suites, but such files show up perfectly on Word Mobile, scroll through smoothly without lagging, and are smartly optimized for mobile screens. Indeed, the new Word Mobile apps show why Microsoft is king of the office suites and not Google Docs.
Download:Word Mobile for Android, Word Mobile for iOS, and Word Mobile for Windows 10
Note: If you are on an older version than Android 4.4 Kit Kat, you will need to download Microsoft Office Mobile for Android instead.
Office 365
Platforms: Windows, Mac, Android, iOS, Windows tablets
Price: Free Trial and Paid Subscriptions (prices starting at $6.99/$9.99 per month)
If you temporarily need the full version of Word installed on your PC or Mac, you should go with an Office 365 subscription. Until a few years ago, buying Microsoft Office was a one-time cost, but a hefty one. Now, Microsoft has embraced the subscription model, which actually increases the price but makes a lot of sense if you are using Office on multiple computers for your whole family. Plus, there are some cool freebies packaged with it.
So why should you be willing to pay more? The new Office 365 subscription model not only gets you Word, PowerPoint, Excel, OneNote, Outlook, Access, and Publisher, but it also adds 1TB of OneDrive storage and 60 Skype world minutes.An Introduction to Office 365 -- Should You Buy Into the New Office Business Model?An Introduction to Office 365 -- Should You Buy Into the New Office Business Model?Office 365 is a subscription based package that offers access to the latest desktop Office suite, Office Online, cloud storage, and premium mobile apps. Does Office 365 provide enough value to be worth the money?Read More
The Office 365 Home package is available for $9.99 per month or $99.99 per year. If you plan on sharing your Office with members of your family, this is the best value-for-money deal you can get. It basically applies to five users; so you can install Office offline on five computers (PC or Mac), five tablets, five phones, and get the aforementioned 1TB storage and 60 Skype minutes for five users each. And you also get some additional features for Word Mobile on your smartphone:
The cheaper Office 365 Personal package costs $6.99 per month or $69.99 per year, but supports only one user for the storage and Skype minutes, and offline installation on one computer, one tablet, and one phone.
If you don’t like the new subscription model, you can purchase Office at a one-time cost varying from $139.99 to $399.99. Here’s the difference between the Office packages.
Students can get Office 365 for free, if your school supports it. You can check out eligibility on the official site. However, be warned that the 1TB of OneDrive storage is associated with your school’s account, which means a school administrator can change permissions and access.Students Can Get Microsoft Office 365 for FreeStudents Can Get Microsoft Office 365 for FreeStarting on December 1st, Universities that license Office Education for their faculty and staff can offer students Office 365 ProPlus for free.Read More
Like students, non-profit organizations can get Office 365 Nonprofit for free. Professionals can check out Office 365 for Business to find out more plans.
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Have You Left Word Behind? Are You Coming Back?
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Microsoft Word has always been a fantastic word processor, but its price meant that several users moved away from it. Microsoft seems to be correcting that now, with several ways to use Word for free. If you’re using Word or another Microsoft Office product, it’s time to re-consider which Office suite is right for you.Which Office Suite Is Best for You?Which Office Suite Is Best for You?You'll be pressed to find an occupation that doesn't require word or number processing of some sort. And you may wonder, is Microsoft Office really the best solution? Here are your options.Read More
Are you a Word user who left and is happy with his new home? Are you tempted to come back, with all these new features?
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What a disaster office 2016 and 365 and 369 is your internet goes down you have no office to use i will stay with office 2007 and 2010 only they work great i do not like a disaster
I recently saw an article on the net saying that Microsoft will block any 'free' software one tries to use with the free Windows 10 upgrade. Does anyone know if this true? Also, another article stated a rumor that Microsoft will start charging a monthly or annual fee for updates, possibly on a sliding scale. Does anyone know about this?
i am very confused, i downloaded this and now i am not quite sure what to do after that. please explain
Are you sure this is legal?
What? No mention of Open Office? I've used it for years. It's legitimately free, and cross compatible with Word.
WHY PAY REDICULOUS PRICES--GOOGLE DOCS DOES A GOOD JOB-----I LIKED WORD BUT GAVE IT UP--DO NOT WANT TO PAY FOR EXPENSIVE SUBSCRIPTIONS
Yes google docs is excellent because it's free, but it is lacking compared to word. Google docs doesn't allow online professors to read submitted papers.
The problem for me is I have chosen android devices that seem incompatible with these apps. Both my aging Samsung note 10.1 and my Sony xperia z can not have them.
A new version of LibreOffice just came out, and it has improved import and export of Microsoft proprietary formats. It runs on Linux natively (plus other, inferior operating sytems).
All your 'free alternatives' above have reduced functionality.
WPS Office is free, a clone of Microsoft and works awesome :)
Office Online...I liked it better when it first came out, when it was called Google Docs. ;)
Though not free, a lot of corporations are part of the Microsoft Home User program allowing employees of these companies to purchase full blown office for $9.95. You will receive a download link with your key. If you want a physical disc, it's another $20. A great deal not hevily advertised in most companies. Search for the HUP website and entrer your corporate email address to see if your company is a member.
If you absolutely have to have Office with mobile/online access, I can see why some would want Office 365, especially with a low monthly price of $7. Just keep in mind that you can get an installed version of Office 2013 for $120 on amazon, which means that if you can live without the cloud access of 365, if you plan on using Office more than 18 months your one time purchase on amazon will be cheaper in the long run. I've been using Office 2010 for 5 years now and buying the installed version has saved me a ton of moolah.
Of course, if you prefer OpenOffice or LibreOffice, you don't have to pay anything, but I like the additional features that MS Office brings (such as speed, for one, although there are others) and so I use MS Office.
Why do you guys at MakeUseOf always forget to mention Office 2010 Starter edition when talking about free Microsoft Office versions? Why better than viewer, offline and available for Windows. Basic versions of Excel 2010 and Word 2010 included. That only leaves you to install PowerPoint viewer and you're good to go with Microsoft Office without paying!